These steps refer to locally stored data such as POP accounts. For remote data (like IMAP) this is not necessary, since the data is still on the server and does not need to be manually transferred. You can set up the corresponding account in Evolution and the data will be downloaded.

Prerequisites under Windows

First, while using Microsoft Windows, prepare your messages for import:

  1. Find your Outlook files (they normally have the file ending .pst or .ost):

    Windows 7, Windows Vista

    Windows XP

    Outlook 2010

    C:\Users\username\My Documents\Outlook Files

    C:\Documents and Settings\username\My Documents\Outlook Files

    Outlook 2007 and earlier


    C:\Documents and Settings\username\AppData\Local\Microsoft\Outlook

    (Replace "username" by your username.)

  2. Copy the Outlook files to the system or partition that Evolution is installed on.

    As your Windows hard drive is probably in the NTFS format, some Linux systems cannot read it without additional software. You might find it simpler to copy the mail folders to a USB drive or to burn a CD.

Importing into Evolution

  1. Depending on your last step, either plug in the disk or USB drive with the data and wait until the file manager window opens, or mount your Windows drive.

  2. Copy all the mail files into your home directory or another convenient place.

  3. Start Evolution.

  4. Optionally select File ▸ New ▸ Mail Folder to create the folders you want.

  5. Click File ▸ Import.

  6. In the Importer Type tab, click Import a single file.

  7. Choose the Outlook personal folders (.pst) file that you would like to import.

    The file type will be automatically determined.

    If the option to import Outlook personal folders (.pst files) is not available under File ▸ Import ▸ Import single file ▸ File type, your distribution might have not enabled this functionality.

  8. Choose the destination (e.g. the folder in Evolution) for the imported data.

  9. Repeat the import steps until you have imported all your data.