Composing New Email Messages
You can start writing a new email message by clicking File > New > Mail Message, by pressing Ctrl+N when in the mail tool, or by clicking New in the toolbar.
Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by comma. You can also use a contact list to send messages to multiple recipients. Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.
New mail message window look like this:
This section contains the following topics:
- Unicode, ASCII, and Non-Latin Alphabets
- Sending Composed Messages Later
- Working Offline
- Estacaments
- Specifying Additional Recipients for Email
- Choosing Recipients Quickly
- Replying to Email Messages
- Searching and Replacing with the Composer
- Enhancing Your Email with HTML
- Mail Send Options
- Forwarding Mail
- 2.2.1. Unicode, ASCII, and Non-Latin Alphabets
- 2.2.2. Custom Header
- 2.2.3. Sending Composed Messages Later
- 2.2.4. Working Offline
- 2.2.5. Estacaments
- 2.2.6. Attachment Reminder
- 2.2.7. Specifying Additional Recipients for Email
- 2.2.8. Choosing Recipients Quickly
- 2.2.9. Replying to Email Messages
- 2.2.10. Searching and Replacing with the Composer
- 2.2.11. Enhancing Your Email with HTML
- 2.2.12. Mail Send Options
- 2.2.13. Paramètres per defaut
- 2.2.14. Forwarding Mail
2.2.1. Unicode, ASCII, and Non-Latin Alphabets
If you want to write in a non-Latin alphabet while using a Latin keyboard, try selecting a different input method in the message composer. Right-click in the message composition area and select an input method from the Input Methods menu, then begin typing. The actual keys vary by language and input style. For example, the Cyrillic input method uses transliterated Latin keyboard combinations to get the Cyrillic alphabet, combining letters where necessary. “Zh” and “ya” produce the appropriate single Cyrillic letters, and the single-quote (') produces a soft sign character.
For greater language display capabilities, click Edit > Preferences, then select the character set choices in the Mail Preferences and Composer Preferences sections. If you aren't sure which one to use, select UTF-8, which offers the greatest range of character displays for the greatest range of languages.
- 2.2.1.1. Using Character Sets
2.2.1.1. Using Character Sets
A character set is a computer's version of an alphabet. In the past, the ASCII character set was used almost universally. However, it contains only 128 characters, meaning it is unable to display characters in Cyrillic, Kanjii, or other non-Latin alphabets. To work around language display problems, programmers developed a variety of methods, so many human languages now have their own specific character sets, and items written in other character sets display incorrectly. Eventually, standards organizations developed the UTF-8 Unicode* character set to provide a single compatible set of codes for everyone.
Most email messages state in advance which character set they use, so Evolution usually can display those messages correctly. However, if you find that messages are displayed as rows of incomprehensible characters, try selecting a different character set in the mail settings screen. If your recipients can't read your messages, try selecting a different character set in the composer options dialog box. For some languages, such as Turkish or Korean, it might work best for you to select the language-specific character set. However, the best choice for most users is UTF-8, which offers the widest range of characters for the widest range of languages.
2.2.2. Custom Header
To enable the Custom Header plugin:
Select Edit > Plugins.
Then select Custom Header. You can configure custom headers to set sensitivity and caveats to the outgoing messages.
In the Plugin Manager, select the Configuration tab to customize your header fields. You can add, edit, or remove the header fields. For every header field you add, you can specify the keys and values. The key is used as the title of the Custom Header. You can enter multiple values for the keys. You must use a semicolon to separate every value you enter.
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Select New > Mail Message or Shift+Ctrl+M to open a Compose Message window.
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Select Insert > Custom Header to open the Email Custom Header window.
In the Email Custom Header window, you can view all the header fields and values you add.
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Set the values for the header fields by using the respective drop-down list.
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Clicatz sus Validar.
2.2.3. Sending Composed Messages Later
Evolution normally sends mail as soon as you click Send. However, can save a message to be sent later:
- If you are offline when you click Send, Evolution adds your message to the Outbox queue. The next time you connect to the Internet and send or receive mail, that message is sent.
- Click File > Save Draft to store your messages in the Drafts folder for later revision.
- If you prefer to save your message as a text file, click File > Save As, then specify a filename.
2.2.4. Working Offline
Offline mode helps you communicate with remote mail storage systems like GroupWise®, IMAP or Exchange, in situations where you are not connected to the network at all times. Evolution keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect.
POP mail downloads all messages to your local system, but other connections usually download just the headers, and get the rest only when you want to read the message. Before you go offline, Evolution downloads the unread messages from the folders you have chosen to store.
To mark a folder for offline use,
Your connection status is shown by the small icon in the lower left corner of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate.
To cache your selected folders and disconnect from the network,
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Click File > Work Offline, or click the connection status icon in the lower left of the screen.
A message pops up and asks you whether you want to go offline immediately or synchronize folders locally before you go offline.
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Click Synchronize to download all the messages to the folders marked for offline.
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Click Do not synchronize to go offline immediately, without downloading the messages locally for offline operations.
Select Do not show this message again to switch off this popup. The default is to not synchronize while going offline.
When you want to reconnect, click File > Work Online, or click the connection status icon again.
- 2.2.4.1. Download Messages for Offline Operations
- 2.2.4.2. Automatic Network State Handling
2.2.4.1. Download Messages for Offline Operations
This features prepares you for going offline and for offline operations. It helps you download all the messages locally before you go offline. If otherwise, by default, it goes offline when you click the offline button without downloading the message.
To download messages for offline operations, select File > Download messages for offline.
2.2.4.2. Automatic Network State Handling
Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again. Ensure that your system has Network Manager installed on to enable this feature.
2.2.5. Estacaments
To attach a file to your email:
You can also drag a file to the attachment bar of the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments.
When you send the message, a copy of the attached file goes with it. Be aware that large attachments can take a long time to send and receive.
2.2.6. Attachment Reminder
Evolution has an Attachment Reminder plugin you can use to remind yourself to attach a file to an email. If it determines that you have not attached the file, it displays the following message:
To enable the Attachment Reminder:
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Select Edit > Plugins > Attachment Reminder.
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Click Configuration, then make sure that Remind Missing Attachments is selected.
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Click Add, then enter keywords such as “Attach” or “Attachment”.
Based on the keywords you have added here, it searches every mail you are sending. If it finds the keywords such as “attach” in your mail and there is no actual attached file, you are reminded of missing attachments.
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To edit any of the existing keywords, select the keyword, click Edit, then modify the word as desired.
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Clicatz sur Tampar.
2.2.7. Specifying Additional Recipients for Email
Evolution™, like most email programs, recognizes three types of addresses: primary recipients, secondary recipients, and hidden (blind) recipients. The simplest way to direct a message is to put the email address or addresses in the To: field, which denotes primary recipients. Use the Cc: field to send a message to secondary recipients.
Addresses on the Bcc: list are hidden from the other recipients of the message. You can use it to send mail to large groups of people, especially if they don't know each other or if privacy is a concern. If your Bcc: field is absent, click View > Bcc Field.
If you frequently write email to the same groups of people, you can create address lists in the contacts tool, and then send them mail as though they have a single address. To learn how to do that, see Creating a List of Contacts.
Evolution allows you to specify the Reply-To header in an email. To do this:
2.2.8. Choosing Recipients Quickly
Address auto-completion is enabled in Evolution by default when you create contacts. Evolution makes it easy for you to quickly fill in the address field without having to remember the email address of recipients. You can type nicknames or other portions of address data in the address field and Evolution will display a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant.
If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. Then, select the address book you want to use for address autocompletion in the mailer.
Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the email addresses in your contacts. Select addresses and click the arrows to move them into the appropriate address columns.
For more information about using email with the contact manager and the calendar, see Send Me a Card: Adding New Cards Quickly and Scheduling With the Evolution Calendar.
2.2.9. Replying to Email Messages
To reply to a message, select the message to reply to in the message list and click the Reply button in the toolbar, or right-click within the message and select Reply to Sender. This opens the message composer. The To: and Subject: fields are already filled, although you can alter them if you prefer. In addition, the full text of the old message is inserted into the new message, either in grey with a blue line on one side (for HTML display) or with the > character before each line (in plain text mode), to indicate that it is part of the previous message.
If you're reading a message with several recipients, you can use Reply to All instead of Reply. If there are large numbers of people in the Cc: or To: fields, this can save substantial amounts of time.
- 2.2.9.1. Using the Reply To All Feature
- 2.2.9.2. Keyboard shortcuts
2.2.9.1. Using the Reply To All Feature
Susan sends an email to a client and sends copies to Tim and to an internal company mailing list of co-workers. If Tim wants to make a comment for all of them to read, he uses Reply to All, but if he just wants to tell Susan that he agrees with her, he uses Reply. His reply does not reach anyone that Susan put on her Bcc list, because that list is not shared with anyone.
If you subscribe to a mailing list, and want your reply to go just to the list rather than to the sender, select Reply to List instead of Reply or Reply to All.
2.2.10. Searching and Replacing with the Composer
The message composer makes several text searching features available to you.
You can search for a complex pattern of characters, called a regular expression or “regex” in your composer window. If you're not sure what a regular expression is, you should ignore this feature.
For all of these menu items, you can choose whether to search backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match.
2.2.11. Enhancing Your Email with HTML
Normally, you can't set text styles or insert pictures in email. However, most newer email programs can display images and text styles in addition to basic alignment and paragraph formatting. They do this with HTML, just like Web pages do.
Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML.
- 2.2.11.1. Basic HTML Formatting
- 2.2.11.2. Advanced HTML Formatting
2.2.11.1. Basic HTML Formatting
You can change the format of an email message from plain text to HTML by choosing Format > HTML from the menu bar.
To send all your mail as HTML by default, set your mail format preferences in the mail configuration dialog box. See Composer Preferences for more information.
HTML formatting tools are located in the toolbar just above the space where you actually compose the message. They also appear in the Insert and Format menus.
The icons in the toolbar are explained in tool-tips, which appear when you hold your mouse pointer over the buttons. The buttons fall into five categories:
At the left edge of the toolbar, you can choose Normal for a default text style or Header 1 through Header 6 for varying sizes of header from large (1) to tiny (6). Other styles include preformat, to use the HTML tag for preformatted blocks of text, and three types of bullet points for lists.
For instance, instead of using asterisks to mark a bulleted list, you can use the Bulleted List style from the style drop-down list. Evolution uses different bullet styles, and handles word wrap and multiple levels of indentation.
Use these buttons to determine the way your email looks. If you have text selected, the style applies to the selected text. If you do not have text selected, the style applies to whatever you type next.
Boton | Descripcion |
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TT | Typewriter text, which is approximately the same as the Courier monospace font. |
Bold A | Bolds the text. |
Italic A | Italicizes the text. |
Underlined A | Underlines the text. |
Strike through A | Marks a line through the text. |
Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left-most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right.
The button with the arrow pointing left decreases a paragraph's indentation, and the right arrow increases its indentation.
At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking the message background, then selecting Style > Page Style.
2.2.11.2. Advanced HTML Formatting
Under the Insert menu, there are several more items you can use to style your email. To use these and other HTML formatting tools, make sure you have enabled HTML mode by using Format > HTML from the menu bar.
- 2.2.11.2.1. Inserir un ligam
- 2.2.11.2.2. Inserir un imatge
- 2.2.11.2.3. Inserting a Rule
- 2.2.11.2.4. Inserting a Table
2.2.11.2.1. Inserir un ligam
Use the Insert a Link tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and Evolution recognizes it as a link.
2.2.11.2.3. Inserting a Rule
You can insert a horizontal line into the text to help divide two sections:
2.2.12. Mail Send Options
You can set the following options when sending mail in Evolution.
Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending email that is time-sensitive. To request a receipt, click Insert > Request Read Receipt in the composer window.
You can prioritize a message to be sent, so that the recipient sees its relative importance.To prioritize a message, click Insert > Prioritize Message in the composer window.
Evolution will ignore the message priority, because it assumes that the recipient should decide whether the message is important or not.
2.2.13. Paramètres per defaut
Evolution allows you to change the default settings. You can organize your Draft folder and Sent folder, set the addresses to which you want to sent carbon copies and blind carbon copies to. You can also change the settings for message receipts.
To change your default settings,
- Select Edit > Preferences.
- Select the mail account whose settings you want to change.
- Click Edit to open the Account Editor.
- Click the Default tab.
- Click the respective check boxes and enter the email addresses you want to always CC and BCC.
- Select the desired option for send message receipts from the drop-down list.
2.2.14. Forwarding Mail
When you receive an email, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it in line as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.
To forward a message you are reading:
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Click Forward on the toolbar.
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If you prefer to forward the message inline instead of attached, click Message > Forward As > Inline from the menu.
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Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want.
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Add your comments on the message in the composition frame
Clicatz sus Enviar.
Attachments to a message you are forwarding are forwarded only when you send the original message as an attachment. Inline messages do not forward any attachments.