Contacts and Cards

Contacts are the individuals you have chosen to add to your address book so you can keep track of information about them and send email to them. In Evolution, an individual contact is called a card. For more information on organizing your contacts see Organizing your Contacts. To learn about configuring the contacts tool, see Contact Management.

4.1.1. The Contact Editor

If you want to add or change cards, use the contact editor. You can edit email addresses, telephone numbers, mailing addresses and all other contact information you have entered for a particular contact.

The contact editor window has three tabs:

Contact:

Contains basic contact information.

Personal Information:

Contains a more specific description of the person, including URLs for calendar and free/busy information.

Mailing Address:

Contains the individual's mailing address.

You can also use the Forward Contact menu item in the Action menu, which opens a new message with the card already attached, or Send Message to Contact, which opens a new message to the contact's email address.

You can add a card from within an email message or calendar appointment. In an open email, right-click any email address or message, and click Add to Address Book or select Add Sender to Address Book from the Message menu.

Most of the items in the contact editor simply display the information you enter, but some of them have additional features:

Full Name:

Specify the name of your contact here. You can type a name into the Full Name field, but you can also click the Full Name button to bring up a small dialog box with text boxes for first and last names, titles like “Mr.” or “Her Excellency,” and suffixes like “Jr.” The Full Name field also interacts with the File Under box to help you organize your contacts and to handle multi-word surnames. To see how it works, type a name in the Full Name field. As an example, we will use Miguel de Icaza. You will notice that the File Under field also fills in, but in reverse: Icaza, Miguel de. If you had entered John Q. Doe, the contacts editor would have correctly guessed that the entry should be filed under “Doe, John Q.” However, Miguel's surname, “de Icaza,” has two words, and to sort it correctly you must enter de Icaza, Miguel in the File Under entry.

Where:

Select one of your address books as the location for this contact. You might not be able to write to all available address books, especially those on a network.

Categories:

Click the Categories button to select categories for this card. If you assign contact categories, you can then search for contacts using those categories. For more information on contact categories, see Organizing your Contacts

Free/Busy and Calendar URLs:

Click the Personal Information tab to enter Web addresses for the contact. If the contact publishes free/busy or calendar data online, using a server other than Exchange or GroupWise, you can specify the addresses for those servers here. After you do so, you can check their schedules when creating appointments in the calendar.

4.1.1.1. Creating and Editing Contacts

Follow the steps given below to create a new card.

  1. Click File > New > Contact.
  2. Enter the contact information to the entry boxes provided.
  3. Кликнете на „Креирај“.

If you want to change a card that already exists,

  1. Go to the Contacts window by selecting View > Window > Contacts from the menubar.
  2. Double-click on the card you want to edit.
  3. Edit the information in the Contact Editor window.
  4. Кликнете на „Креирај“.

You can also edit the contact information from the preview pane.

  1. Right-click on the address from Message Header.

  2. Select Add to Address Book to bring up the Contact Quick-Add window.

  3. Press the Edit Full button at the bottom left to bring up the Contact Editor window.

  4. Edit the information in the Contact Editor window.

    Кликнете на „Креирај“.

4.1.2. Google Contacts

Evolution allows you to access your Google Address Book. You can view the Google contacts offline and create, modify and delete the contacts online.

To configure your Google Address Book in Evolution contacts:

  1. Click File > New > Address Book.

  2. Select Google from the Type drop-down list.

  3. Specify a name for the address book.

  4. Select or deselect the following options and provide the username for the Google account:

    • Mark as default address book:

      Select this option to make the Google address book as your default address book.

    • Copy book content locally for offline operations:

      Select this option to copy the address book to your machine so you can access the contacts even when you are not connected to the network.

    • Username:

      Specify your username for your Google account.

    • Use SSL:

      Select Use SSL to enable a secure connection between Evolution and the server.

    • Refresh:

      Set the time to automatically refresh the Google address book.

  5. Кликнете на „Креирај“.