The Task List
The Task List, located in the upper-right corner of the calendar, lets you keep a list of tasks separate from your calendar appointments.
You can use the list in a larger window by clicking the Tasks button in the side bar.
Task Lists are more easily organised in the dedicated Tasks tool. Each task list is assigned a color, and you can use the Tasks tool switcher to hide and show task lists just like calendars. In the calendar display task pad, tasks from all visible task lists appear, colour coded by list.
- 5.8.1. Creating a New Task List
- 5.8.2. Creating a New Task
- 5.8.3. Assigned Tasks
- 5.8.4. Searching for Task Items
5.8.1. Creating a New Task List
After you have added a task to your to-do list, its summary appears in the Summary section of the task list. To view or edit a detailed description of an item, double-click it, or right-click it and select Open. You can delete items by selecting them, then clicking Delete. The list of tasks is sorted in a similar way to the list of e-mail messages in Evolution Mail. Click once on a message header to change the direction and type of sorting, or right-click to add or remove columns from the display.
5.8.2. Creating a New Task
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Click File > New > Task.
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Select a group for the task.
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Enter a brief summary in the Summary field.
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(Optional) Specify a starting date and ending date for the task.
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(Optional) Specify a starting time and ending time for the task.
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Type the time zone information in the Time Zone field.
or
Click the globe to customise the time zone.
To hide or show the Time Zone field, click View > Time Zone.
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(Optional) Type a category in the Categories field.
To show or hide the Categories field, click View > Categories.
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(Optional) Enter a description in the Description field.
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(Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential).
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(Optional) To specify a status for the task, click Options > Status Details.
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(Optional) To add an attachment, drag and drop the attachment into the attachment bar.
or
Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.
5.8.3. Assigned Tasks
Evolution can be used to assign a task to multiple people.
When you assign a task, you can specify the attendees in several categories, such as “chair” or “required.” When you save the task, each attendee is sent an e-mail with the task information, which also gives them the option to respond.
To assign a new task:
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Click File > New > Assigned Task.
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If you have multiple e-mail accounts, select the one to use by selecting an item in the Organiser field.
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Select a group for the task.
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Click Add, or press Insert key, or right-click and then press Add to add the email addresses of people you want to assign the task. To remove an attendee from the list, select an attendee, then press Remove. To edit a field, select the field, then click Edit. Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.
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Enter a brief summary in the Summary field.
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(Optional) Specify a starting date and time, and a due date and time for the task.
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Type the time zone information in the Time Zone field.
or
Click the globe to customise the time zone.
To hide or show the Time Zone field, click View > Time Zone.
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(Optional) Type a category in the Categories field.
To show or hide the Categories field, click View > Categories.
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(Optional) Enter a description in the Description field.
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(Optional) To add an attachment, drag and drop the attachment into the attachment bar.
or
Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.
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(Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential).
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(Optional) To specify a status for the task, click Options > Status Details.
5.8.4. Searching for Task Items
Displays all the task items that match the criteria that you have selected from the drop-down list at the top left side, just above the display pane.
This feature provides the following best quick search options. This allows you to quickly see when tasks are due, as it can become unwieldy for planning if you have a lot of tasks in hand.
Displays all the tasks whose due date is yet to come. This allows you to see the date due for tasks due in the future.
Lists all the tasks that belong to a particular category such as Anniversary, Holidays, Gifts, etc.
To perform quick search,
You can view the desired items listed in the Task view.